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Guidelines for presenters

Sea Lice 2012 will have staff at hand at the registration desk (by the poster room) that will assist all presenters oral or poster at all times. Please help us by adhering to the guidelines below. This will allow us to make arrangements as smoothly as possible. On arrival, please check in at the registration desk and you will be directed to the speaker’s preparation room or, if you are presenting a poster, to the poster area.

Abstract delivery

Deadline for delivery of abstract are february 15.  The form for abstract submission will be available after registration.The scientific committee encourage the submission of full papers for publication in the proceeding (Journal of Fish Diseases). See “Publication of proceeding” for details.

Oral Presentations

Please meet your session chair/moderator in your session room during the break immediately before your session (e.g. morning/afternoon tea or lunch) at least 15 minutes before commencement time. At this time you should check that the room is set up appropriately for your presentation and any special requirements have been met. 

  • Each speaker will have 20 minutes for the presentation – recommended speaking time is 15 minutes for presentation and 5 minutes for questions at the end of the presentation.
  • Your PowerPoint presentation will be loaded on the laptop on top of the podium.
  • It is essential to adhere to your time allocation. Your session moderator will operate a timing mechanism to remind you that your presentation should conclude.
  • Speakers must ensure that audio-visual material is of the highest standard. When projected on the screen, the subject matter must be legible from an 18m distance.
  • As a general guide the following font sizes for talks is recommended:
    a. Title of slide use minimum 32 point (36 or 40 better)
    b. Words on slide use minimum 20 point
    c. Try not to include more than 8-10 lines of text on a slide and no more than 8-10 words on each line.
  • Avoid complicated tables or figures. Use photos to illustrate.
  • Include: a title slide listing the title, author(s) names and affiliations and a slide listing the plan of your talk (not more than 4-6 lines).

Measurements: Use metric units of measurement. When needed, English equivalents may be given in parentheses. When using monetary symbols, please make sure the country of the currency is clear.

Format for oral presentations - Powepoint Presentaions

All presentations have to be handed in well in advance of the appropriate session and have to be in power point PC format. You may not take your CD or USB memory device directly to your session room. You can pick up your memory device immediately after your presentation or at the very latest by lunch time the last day.

  • Formats NOT allowed: VHS, DVD, slides and overhead projection will not be permitted and equipment for these will not be provided.
  • Presenters will not be allowed to use their own computers because of the time it takes to switch between computers during the session and the potential for crashing the onsite system.
  • Presenters will not be allowed to put their stick or CD directly into the session room computer because of the potential for crashing the onsite system.
  • - If you use a Mac system, you must save ALL portions of the PowerPoint to PC format. Photos must NOT be saved in QuickTime format. Photos should be saved to PC format through Photoshop or similar format. All portions of your Mac PowerPoint presentation must be saved in PC format so that the onsite PC computers will be able to open your files.

Conference Management cannot be held responsible for lost or unclaimed storage devices.

Name the file on the storage device:

Name your PowerPoint file with your name_the session name (abbreviated)_title abstract

EXAMPLE: Boxaspen_IPM_Use of zoning in sea lice management.

If you have multiple entries this will show up in the title of your abstract.

Label your storage device:

Attach a label or write directly on the device the following: (1) your name, (2) your session name (abbreviated) and (3) title of your presentation. This should correspond closely to the title of your submitted abstract.


If you are not able to be at your scheduled presentation time, you must find a substitute to present the abstract or notify the conference office well in advance by email or fax.

Guidelines for presentations:

Poster size:
0.8 meter wide x 1 meter high – square format. The poster must fit WITHIN these measurements.
- Please check in with the Poster Desk upon arrival. You will be told what your board number assignment is and what session your poster has been linked with.
- Hang your poster only on the board that has been assigned to you. Poster boards will be numbered so they can be found easily (Please ask for assistance if you need any help to hang your poster).

Components of the poster:

Posters should include a title, names of authors and their addresses, abstract, introduction materials and methods, results, discussion (or a combined results and discussion), conclusion, acknowledgments (if any), references, tables, and figures.

Title: The title should accurately reflect the contents of the poster. Brief, concise titles are encouraged. Below the title should include the name(s) of the author(s) and their address(es).

Abstract: The abstract should be a concise highlight of the results and conclusions. Methodology should not be abstracted unless it is necessary to explain the results or unless the paper describes a new technique. Abstracts should be brief (<200 words).

Introduction: The introduction should explain why the research was conducted and why it is important. The introduction should condense the relevant information in the field that led the author to do the research. The introduction is not a complete literature review, and only the most relevant references should be cited. The introduction should also contain a statement that describes the purpose or objective of the research.

Materials and Methods: The underlying goal of this section is to briefly describe what was done so that others can repeat the experiment. Experimental designs can be explained by use of figures if they will help clarify what was done. If the experiment was a complicated one with many sub-parts, subsections may be used to describe each sub-part.

Results: This section describes the data. Proper use of tables and figures can enhance and help explain the results. Statistical analysis of data is necessary, unless differences are so obvious that statistical analysis is superfluous. Although probability values of 0.05 and 0.01 are traditionally used, each author is free to choose his own level of significance.

Discussion: This section should interpret the results and compare the results from this experiment to those found in similar research. The section can also be used to speculate about the results, to provide reasons for the trends, and to suggest new ideas that can advance our understanding about aquaculture.

Conclusion: This section should be used to briefly offer a synopsis of the conclusions of the research data. Concisely state the main conclusion. Leave the reader no doubts about the take-home message.
Acknowledgments: This section should be used to thank organizations which supported the research monetarily and individuals who assisted in the research or preparation of the paper (Optional).
References: Select references with great care. Unless the paper is a review, there is no need to reference every paper written about a subject. Use only the most important ones. (Optional).



Karin Kroon Boxaspen
Tel:  +47 55 23 86 46
Mob: +47 950 66 856